Time & attendance for South African payroll
Every clock-in, from a ZKTeco terminal, a face scanner or a phone, becomes hours you can pay. Every morning ShiftFlow tells your managers exactly what still needs fixing.
Watch Jobs & Tools in action 1:49Sage and Pastel export · BCEA-aware · Works offline on the phone
One late stay, start to payslip
Running payroll on ShiftFlow
What makes ShiftFlow different
Time worked past the shift is held until a manager approves it, one stretch at a time. Approving a 46-minute late stay never releases a ten-hour night along with it.
Hours are worked out from the punches every time a report runs, never frozen at import. Correct a punch or a rule and the history recalculates. No re-imports, no month-end clean-up.
ZKTeco terminals, IP68 face scanners and the phone app all run through the same checks. Nobody is late on the phone and on time at the gate.
Shifts across midnight, second stints and weekly-quota rosters are measured as real clocked sessions, never first-in to last-out. A Saturday night keeps its Sunday rate.
A missed lunch punch is flagged for a manager instead of quietly deducted, and only after the BCEA's five hours. Repeat presses at a terminal are tidied up automatically, and can always be restored.
A morning email per site, an Exception Inbox, a compliance heatmap and an alert when a clocking device goes quiet. Nobody has to go looking for problems.
1,214 h
of pay put right at TotalEnergies Mooikloof in five weeks.
The morning digest
At 07:00 each site manager gets one email about yesterday: who is still clocked in, who clocked out without clocking in, which exceptions are new and what is waiting for approval. Each line links straight to the fix.
Your logo here
Daily digest
Your site
Attendance for Friday 9 October 2026
Still clocked in
New exceptions
Waiting for your approval
Second stretches are not paid until approved.
Review second stretches →
How it works
01
Staff clock on a terminal, a face scanner or their phone, inside the site's geofence, online or off.
02
Every punch is checked against the shift: late, early, missed lunch, overtime, unknown employee.
03
Managers clear the morning digest and the Exception Inbox. Every change is audited.
04
Lock the period and export to Sage or Pastel with your transaction codes and cost centres.
Devices
Fingerprint and card terminals push punches straight to ShiftFlow, with device clock offsets corrected on arrival.
Weatherproof face scanners for outdoor sites. Enrol a face once and it follows the employee to every unit.
Clock in from site or the road, inside a geofence. No signal? Punches queue on the phone and sync when it reconnects.
Built for South African payroll
Overtime tiers, public holidays and meal breaks work the way South African employment law and your payroll expect.
From the blog
ShiftFlow now lets head office record a PAYE and UIF percentage on each worker's profile. For companies using Job management, the wage summary and job report show each worker's gross wages, the PAYE and UIF to deduct, and the nett, in the page and in the CSV downloads. Payroll exports and attendance reports are not affected, and job profit stays on gross wages.
ShiftFlow now turns a job's tax invoice into a job card. Upload the PDF on the job and its line items become work items, grouped under the invoice's headings, with their quantities and the invoice number at the top. No prices are kept. The site supervisor ticks each item off on their phone as it is done, and a progress bar on the job, and on the jobs list, shows head office how far along every job is.
ShiftFlow now lets a manager find an employee on the mobile Punch In/Out screen by typing part of their name or employee code, and narrow the list to one site or department. Both work alongside the Checked In, Checked Out, Never Punched and Today filters, and stay set after each punch, so a manager working through one site does not have to pick it again.
A demo on your own shifts and your own payroll, not a slideshow.
